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whereby any interested supplier/contractor may submit
Limited Tenders or Close Tenders:
whereby any supplier/Contractor may request to participate.
Only those who are approved by the tendering authority may be allowed to participate
in a Tender.
It is an agreement between tendering authority and one
or more suppliers, the purpose being to purchase commonly used items for a specific
period of time(validity of Agreement) at approved rates. The agreement may be for
a particular product, price and period
It is a process to dispose or sale non-serviceable articles
lying with the government department. The bidders may be invited to participate
in an Auction where the bidders try to outbid a highest offer. The auction is held
for a specific period of time called auction hour(s)
Reverse auction procedure can be utilized as an extension
to the awarding phase of a tendering procedure. The bidders may be invited to quote
lower than the opened prices to facilitate the tendering authority to get better
prices to the tender.
Is a process to enlist or empanel a supplier/contractor
with a particular department, which maintains a database of such enlistment or empanelment
with products manufactured or Category/class of works.
NIT: Notice Inviting Tender
Earnest Money Deposit (EMD):
"Earnest Money Deposit" means the amount required to
be remitted by a tenderer along with his tender indicating his willingness to implement
The tender documents shall require all tenderers without exception to pay an earnest
money deposit ordinarily not exceeding one per cent of the value of the procurement
by means of a demand draft, bankers cheque, specified small savings instruments
or where the procuring entity deems fit, irrevocable bank guarantee in a prescribed
form. The tender documents shall clearly state that any tender submitted without
the earnest money deposit in the approved form be summarily rejected provided that
any category of tenderers specifically exempted by the Government from the
payment of earnest money deposit will not be required to make such a deposit.
Security Deposit (SD):
The tender documents shall require that as a guarantee
of the tenderer’s performance of the contract, a security deposit be taken from
the successful tenderer subject to the conditions that -
(a) the amount of the deposit not exceeding five per cent of the value of the orders
(b) the deposit being in the form of demand draft or bankers’ cheque or specified
small savings instruments or where the procuring entity deems fit, irrevocable bank
guarantee in a prescribed form
Tender Documents mainly contains Technical Specifications,
Commercial Term & Conditions, Bid Evaluation criteria, eligibility criteria, Technical
Bid Formats , Price Bid Formats, Formats of EMD & SD, Clarification to Tender Documents
At any time after the issue of the tender documents and
before the opening of the tender, the Tender Inviting Authority may make any changes,
modifications or amendments to the tender documents and shall send intimation of
such change to all those who have purchased the original tender documents and upload
corrigendum for the information of those who have downloaded the tender documents
from the website.
Pre Bid Meeting:
After purchasing a tender document, if a Contractor seeks
some clarifications in some clauses mentioned in the tender document, he can raise
the same at the time of pre-bid meeting.
In this type of Tenders the contractors are required
to quote the rates for each item mentioned in the price bid. The quantity to be
executed is given in the price bid.
Percentage Rate Tenders:
In this type of Tenders a detailed estimate of the quantity
of work to be carried out along with the estimate rates is given in the price bid
form. The Bidders are required to quote the amount in percentage above or below
or at Par.